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The right invitation sets the tone and begins to build the enthusiasm and excitement for
the event it announces. Invitations take many forms, the simplest of which is a letter from the
Bailli. This
type of invitation is certainly appropriate in a variety of circumstances, however,
creative, well-designed invitations are increasingly in use and easily available.
The invitation should state clearly all of the pertinent information for the event: the
date; time of the event, including the times of the induction (if scheduled), reception,
and dinner; the place; type of event; attire; whether or not decorations are to be worn;
whether guests are invited; price for members and guests, if different; how payment is to
be made, and to whom the check is to be sent; deadlines for the response; limit on the
number of attendees, if there is one. "Reservations by Check" is the usual
policy. Often the menu is included in the invitation, if it has been finalized, along with
the wine list.
Mail the invitations well ahead of time. Forty-five days is ideal, and more or less
customary, for formal events if no Bailliage Event calendar for the season has been sent
previously. If a calendar has been circulated among the membership, then a thirty-day lead
time is sufficient for every event.
When planning a theme event, remember that the right invitation is crucial. It is the
ticket to another place and sends the imagination immediately into flight.
Look for attractive and interesting invitations wherever you go or create your own
works of art on your PC. Collect a stock of papers for creating invitations in the event
you can't find what you need otherwise. See Resources section.
Learn about graphics, fonts, color. Producing an enticing invitation with coordinating
menus, wine notes, place cards, and awards can be great fun and an interesting challenge.
Plan every major aspect of the party BEFORE you send out the invitations.
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Invitations
